Privacy Policy

How we use student and parent information Under General Data Protection Regulations (GDPR). We are obliged to inform you of the information we hold on you and your child(ren), what we use it for, who we share it with, and for how long we keep it. This privacy notice (also known as a fair processing notice) aims to provide you with this information.

1. The categories of student & parent information that we collect, hold and share include but are not limited to:

• Personal information (such as name).

• Contact details and preference (contact telephone numbers, email addresses)

• Attendance information (such as sessions attended)

• Relevant medical information (such as NHS information)

• Photographs (newsletters, media and promotional purposes).

2. Why we collect and use this information

We use the client data:

To be able to communicate with parents about the child
to inform you about events and other things happening in the club
to be able to keep children safe
to assess the quality of our services to comply with the law regarding data sharing

3. Collecting Children’s information

The majority of information you provide to us is on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you that you have a choice in this. Where we have obtained consent to use pupils’ personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn.

4. Who we share pupil information with

We may share clients information (photographs) on the website and on fliers.

We may share data when required by law to the relevant organisations and authorities